Administrative Assistant

Website Little Rapids Corporation

Basic Position Objective Statement:

Perform administrative, timesheet/PTO management and clerical duties as well as support to the Supply Chain Manager and other administrative staff members.

Safety Philosophy:

Little Rapids Corporation will manufacture products in a manner that respects the safety and health of our associates, the environment, and the communities in which we operate.  We believe that every Associate plays critical role in creating a safe work environment by exhibiting personal safe behaviors.  To be successful as a company, we will have exemplary safety performance.

Principal Responsibilities and Accountabilities:

·       Act as the backup to the automated visitor entrance process by assisting visitors that are unable to reach their internal contact via phone.  

·       Manage visitor registration by maintaining contractor safety orientation materials and files.

·       Order/maintain office supplies and equipment.  

·       Coordinate outsourcing to local vendor(s) as required, based on system demand.

·       Assist with inventory control to include monthly physical inventory, and placing PO’s for supplies such as cores, pallets, and all other misc. supplies.  Monitor raw material inventories and place PO’s as necessary. 

·       Provide backup support for the item master and for receiving of product into the JDE /Oracle system.   

·       Research, compile and analyze information requests in a manner that supports timely decision-making and highlights improvement opportunities.

·       Maintain and update weekly crew schedules.

·       Assist in the functions of the Kronos Timekeeping system for payroll/timekeeping purposes as well as training and providing support in Kronos functions/procedures to other associates.

·       Coordinate Paid Time-off (PTO) schedule changes related to operations personnel.

·       Track and report out data to management on attendance and missed punches.

·       Sort and distribute incoming/outgoing mail and send items via Fed Ex and other carriers as necessary.

·       Prepare conference rooms for visitor/customer meetings to include catering, stocking refrigerators, and updating sample displays in the conference rooms. 

·       Backup for maintaining the sample drawer and samples for distribution to customers as requested by Sales Managers.

·       Facilitate ordering of flowers and memorials for associates and their family members that experience life events per the company Life Event Guidelines.

·       Other assignments as made by management.

This is not an exhaustive list of duties or functions and may not necessarily comprise all of the “essential functions” for purposes of the ADA.

Knowledge, Education and Training Qualifications and Certifications:

High School/G.E.D. required.  Associate Degree in Business-related discipline or equivalent preferred.

Minimum of two years of office experience in an administrative or business function with similar level of responsibility.

Key Functional Competencies:

·       Superior knowledge in Microsoft Office programs, including Word, Excel and Power Point.

·       Demonstrated knowledge and/or the ability to adapt and learn software required in position such as, JDEdwards, PeopleSoft, Kronos and Minitab, etc.

Key Performance Competencies:

·       Demonstrated ability to work effectively within a culture defined by LRC’s core values of achievement, teamwork, innovation and respect.

·       Demonstrated strong organizational skills and attention to detail, with the ability to manage multiple priorities and work independently with minimal supervision.

·       Proven ability to effectively communicate both verbally and in written communication.

·       Demonstrated ability to work in a collaborative manner within a production environment.

·       Regular attendance at work is required.  Ability to work additional hours during the week or on weekends may be required.

Physical Requirements:

The ability to work in a normal office environment to include  sitting or standing for long periods of time, operating various standard office equipment, carrying paper documents/files, reaching and bending, climbing stairs, speaking on the telephone, walking through our manufacturing plant, and wearing required personal protection gear (i.e. hearing, eye and foot protection).  The ability to travel (air/land) occasionally for meetings and professional development.

EOE including disability/veteran