Accounts Payable Coordinator

Website Little Rapids Corporation

Basic Position Objective Statement:

Manage the accounts payable function including all related paper and system generated transactions.  Responsible for assuring accuracy of accounting data, sufficiency of documentation and timely responses to requests for accounts payable information.  Serves as the primary point-of-contact for all systems issues related to accounts payable.

Safety Philosophy:

Little Rapids Corporation will manufacture products in a manner that respects the safety and health of our associates, the environment, and the communities in which we operate.  We believe that every Associate plays critical role in creating a safe work environment by exhibiting personal safe behaviors.  To be successful as a company, we will have exemplary safety performance.

Principal Responsibilities and Accountabilities:

·         Review all invoices and supporting documentation for accuracy, completeness and appropriate authorization.  Identify and investigate discrepancies between PO’s, receiving documents and invoices.  Determine corrective actions and coordinate with vendors and internal personnel to resolve discrepancies.

·         Be a subject matter expert on purchase orders (PO), including counseling users on the proper use and setup of PO’s, resolving PO setup errors/issues, and identifying PO’s to be closed. 

·         Perform accounts payable entry by the use of the Enterprise Resource Planning (ERP) system, which includes processing invoices for all locations and the allocation of specific charges to the appropriate cost centers or departments. 

·         Shared responsibility for maintaining the accuracy of the supplier master by initiating new supplier set up requests and through continuous review of key data elements to assure 1099 compliance and accurate payment processing.  Responsible for the maintenance, upgrade and integrity of the accounts payable system.

·         Assist in the year-end audit by (1) documenting internal control processes related to accounts payable, (2) answer questions related to accounts payable, (3) and provide the appropriate reconciliations and detail to support the year-end balances.

·         Analyze the general ledger accounts to determine month-end accruals and prepare journal entries, as required, according to generally accepted accounting principles.

·         Maintain all accounts payable files and assure completeness, accuracy and easy retrieval.

·         Respond to all internal and external inquiries regarding expenses, payments and make adjustments as needed. 

·         Serve as the primary point-of-contact for all systems related to accounts payable.  Provide training and assist all business locations with issues and problem resolution with regard to purchasing, receiving and accounts payable systems.

·         Provide guidance and back up support for the processing of purchasing cards (P-cards) including sales/use tax determination and the related invoices/receipts.

·         Responsible for the determination of state sales and use tax in compliance with current regulations. Research taxability issues based on purchasing documentation and correspondence with requisitioners.   Seek guidance from the State Department of Revenue as needed.  Prepare and file the sales and use tax return including the payment of taxes on a timely basis.

·         Prepare, mail, and file year-end 1099’s for applicable vendors.  Be knowledgeable of the 1099 reporting requirements to comply with all related regulations and implement changes as needed.

·         Record and process all manual payments for LRC and LRHC.

·         Other assignments as made by management.

This is not an exhaustive list of duties or functions and may not necessarily comprise all the “essential functions” for purposes of the ADA

Knowledge, Education and Training Qualifications and Certifications

Associate Degree in Accounting or significant experience in an accounts payable position.

Key Functional Competencies

Experience in accounts payable and general accounting functions.

Significant experience using an integrated resource planning system (JD Edwards EnterpriseOne, preferred) and Excel/Word/Outlook proficiency.

Key Performance Competencies

Demonstrated ability to work effectively within a culture defined by LRC’s core values of achievement, teamwork, innovation and respect.

Effective verbal and written communication skills are required, and incumbent must be able to communicate effectively with all levels of employees.

Must possess strong analytical skills and be extremely detailed-oriented.

Capacity to multi-task and work under tight deadlines.

Regular attendance at work is required.  Ability to work additional hours during the week or on weekends may be required.

Physical Requirements

The ability to work in a normal office environment to include:  sitting or standing for long periods of time, operating various standard office equipment, carrying paper documents/files, reaching and bending, speaking on the telephone, walking through our manufacturing plant, and wearing required personal protection gear (i.e. hearing, eye and foot protection).

EOE including disability/veteran